Date calculators · Pay & leave
PTO Accrual Calculator
Plan a break with your balance in view. See what you will earn, what you will use and how much should remain.
Your calculation
Ready when you are
Choose your dates.
Select your counting rules and calculate.
Calculation details
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How to use this calculator
Enter an opening balance and its date, a projection end, accrual hours, a known accrual date and frequency. Add an optional balance cap, target hours and dated leave entries. Leave is entered as YYYY-MM-DD, hours, one line per entry.
The opening balance includes all activity on its date. Subsequent accrual posts before same-day leave. Values use hundredths of an hour. A cap withholds new accrual without deleting existing above-cap hours. Target reached means the first end-of-day balance at or above the goal; later leave may bring it down again. Projections cover at most 3,660 days.
A worked example
Starting with 40 hours on November 1, 2026, earning four hours every two weeks from November 6, and taking eight hours on November 27 leaves 48 hours on December 31, after four accruals.
Does it apply carryover or local leave laws?
No. This version applies a fixed accrual rate and an optional balance cap. Annual resets, carryover expiry, tenure changes and jurisdiction-specific entitlements require the actual employer policy and are not assumed.
Further reading: LeaveCalc accrual workflow. Your entered rules determine this result.
Which calendar and years are supported?
Use Gregorian dates from 1900 through 2100. Each tool shows its own range and counting rules. Calculations run in your browser when requested, with no background polling. Today buttons use the server's current date in your browser's time zone. Calendar downloads contain all-day planning markers; review them before importing.
What happens to my dates?
Calculations run on your device. Saving a calculation is optional and keeps it in this browser. A setup link contains the dates and settings you entered; anyone with the link can read them. Use one tab per saved calculator. Clear saved data from Privacy & settings.